[Trailer for Extra! Show] We've all been there! You need to organise a meeting between a group of people and end up with an avalanche of emails from people who can make this day but not that. Or change their availability three times in a week. As for trying to arrange something across time zones with daylight savings time thrown into the mix - absolute nightmare. Well recently I've been in just that position trying to schedule recording sessions for the Mac Roundtable! 10 very busy podcasters across 4 different time zones all trying to synchronise our activities and come up with a shared free slot to record. In this age of Web 2.0, I thought there must be a service somewhere that could come to our rescue and sort out this complex organisational task. So a quick bit of research and I found it! After using it for a day or so I was so impressed I thought I'd spread the word to help out ScreenCastsOnline viewers who are also tasked with sorting out meeting schedules. So I abandoned my plan for this week and did a show all about ScheduleOnce, especially as its completely free to use. As a web based service its totally cross platform, you don't need to register and did I mention it's free. You don't even need to know what time zones all the participants are in. It's simply a matter of setting up a meeting notice (which takes 2 minutes) and emailing a special link to your invited participants. They respond using the link, and the system gives you a view of all the responses and allows you to select the optimum time and email them with the confirmed date and time, all formatted in their local timezone. This weeks show takes you through setting up a meeting, let's you see what the invitees receive and show you the responses and how you process them! I hope this makes your life easier as it did mine!
